The Secretariat prepares and organizes the proceedings of LAS Council meetings at Summit Level (Ordinary Sessions held every March according to Article 3 of the Annex of the Charter concerning the regular convention of the Arab League Council at Summit Level, and Article 5 Paragraph 1 of the Arab League Council's regulations, as well as the extraordinary and the consultative sessions, according to the following steps:
Preparation of a handbook containing the required logistical and technical procedures.
Convening of four coordination meetings between LAS staff and the summit host country to agree on the requires logistical and technical procedures.
Proceeds to draft summit agenda upon consultation with member states and LAS concerned sectors.
Submission of draft agenda to Foreign Ministers during the Council's March ordinary session, in accordance with Article VI of the Charter on the summit regular convention.
Upon approval of the draft agenda, the Secretariat follows up memo drafting from concerned departments.
Draft agenda and resolutions as well as all the pertinent documents are submitted to member states
Preparation of a list comprising heads of international and regional organizations as well as foreign presidents that can be invited to attend the summit meeting in coordination with the host country.
The Secretariat acts as the executive secretariat of the summit preparatory ministerial and high official meetings.
Follow up of draft resolutions drafted by concerned department that are submitted to the summit as well the draft paragraphs for the summit communique.
The Secretariat prepares the summit's draft resolutions and final communique.
Preparation of the Secretary-General's report on the pan-Arab action and on the course of reform in the Arab world.
preparation of the booklet comprising the final resolutions and communique which is circulated to member states. It also prepares a booklet containing all the speeches delivered at the summit.
Documentation of the summit papers.
Preparation of the sessions' minutes.
Proposing beginning and end of LAS Council ordinary meetings in March and September according to Article XI of the Charter, Article V para 5 of the Council's Statute.
Informing member states and other pertinent bodies of the meeting's schedule and requests matters to be put forward in the Council's agenda.
Preparation of the Council's agenda.
Review of the memos drafted by concerned departments.
Preparation of the Secretary-General's invitation letters to the Foreign Ministers to attend the Council's meetings in accordance with Article VII Para 1 of the Council Statute, together with the meeting's agenda and draft resolutions 6 weeks prior to the Council convening.
Preparation of the draft additional agenda that contains any additional matters and issues that may be requested by any member state or the Secretary-General according to Article VII Para 3 of the Council Statute and to submitted 10 days prior to the Council convening.
Preparation of the agenda for the Political, economic and social affairs committees as well the committees for Legal and Administrative Affairs.
Preparation of the Secretary-General report on LAS Secretariat work and procedures of Council resolutions implementation.
Preparation of draft resolutions of the Political Affairs Committee in coordination with member states and pertinent departments.
Preparartion of the agenda, bi-annual reports, recommendations and minutes of the meetings of the resolution implementation follow up Committee.
Acts as the Executive Secretariat of the Resolution Implementation Follow up Committee.
Submission of invitation letters to observer regional and international organizations and ambassadors of foreign countries to attend the opening session of the ministerial meeting.
Acts as the executive secretariat of the Political Affairs Committee and follow up works of other Committees secretariats.
